Volunteer Reference Guide
Volunteer Sign Up
Volunteer Incentives

Tiered incentives as follows:

  • 1 – 10 hours: $10 Starbucks gift card
  • 10 hours or more: $25 Starbucks gift card

Thank You gift:

Be sure to stop by the volunteer check-in at the conclusion of your assignments to pick up your thank you gift. 

Entry for a drawing:

COABE will draw a name from all volunteer participants for the chance to win a complimentary 3 days/2 nights (parking included) stay at the Gaylord Opryland Resort & Convention Center. The drawing will be done after the conference and the winner will be contacted by email and announced in our weekly newsletter. 

The winner of the drawing was Michelle Johnson from Putnam County Schools! Thank you all for your time and help. 

Volunteer Reference Guide

Volunteers are invaluable to the COABE Conference model. We are so grateful you have agreed to be a volunteer for COABE 2024! This reference guide has been developed to help you understand the various roles that volunteers play in creating a successful conference. If you have questions, see the Volunteer Chair or email volunteer@coabe.org.

  • Volunteer online training meeting: 2/29/2024
  • Volunteer registration: Check in each day during the live conference.
    • The Volunteer Registration table will be assigned soon. 
    • Receive and review your daily assignment.
    • Receive a red vest for identification (return at the end of your day).
Volunteer Roles

Lead Volunteer – There will be a lead volunteer in the conference hotel near the registration counter. They will support the session facilitators should anything come up, as well as assisting the participants in locating their session.

Session Facilitator The session facilitator should arrive in their designated area 15 minutes before the sessions start. They will be stationed in hall and oversee multiple rooms (they will not be assigned to a specific session). Facilitators will greet attendees, make sure presenters are present, notify lead volunteer or COABE staff if there are urgent issues. (15-30 minute commitment)

AV/Technology Assistant Technology assistants will be stationed near breakout rooms 15 minutes prior to sessions starting. They will assist presenters connecting to projector, mics, and log into zoom for hybrid sessions. This role will have COABE staff contact info to assist further if needed. (15-30 minute commitment)

App Ambassador – App ambassadors help attendees with the COABE App. They wear buttons for identification. They have no specific assignment times. (This counts towards 2 hours time commitment)

Event Ticket Collector / Greeter – Greeters should position themselves at the doors of the events to welcome attendees as they enter. Some events will require tickets that must be collected by the greeters at the door.

Transportation Coordinator – Transportation coordinators help attendees with ground transportation to offsite events. They will take the last bus to the event. At the end of the event, they will make sure all attendees board the buses to return to the hotel. They will then take the last bus returning to the hotel.

Breakfast / Lunch Assistant – This volunteer will greet attendees and collect tickets for the regional meeting breakfast, or the award luncheon.

Conference Bag Table – This volunteer will monitor the conference bag table and refill stacks of inserts and promo items as needed.

If you have any questions, please feel free to contact volunteer@coabe.org.’

Volunteer Handbook
Volunteer Training Webinar

Was held on February 29 at 2:00 pm Eastern and highlighted:

  • What you can expect when you volunteer
  • Incentives for volunteers
  • Roles and responsibilities
  • Logistics such as registration

Stephenie Rittberger
Volunteer Co-Chair

Juli DeNisco
Volunteer Co-Chair