Exhibitor Registration

Access the Call for Exhibitors form

W9 & Vendor Information

Exhibit Dates 3/31– 4/2

Hotel Block 

Hyatt Regency Dallas $239/night plus taxes & fees. Book your room (coming soon)

The conference will take place at the Hyatt Regency Dallas. The Exhibit Hall will be located in the Delta Ballroom B-D.

Exhibitor Prospectus

The Exhibitor Prospectus contains the following:

• Overview of the Exhibitor Prospectus
• Exhibitor Guidelines
• Exhibitor Contract
• Ad Space in the Program

Exhibit Hall Hours

Sunday, March 30, 2025           2:00pm – 5:00 pm Exhibits Set-up
Monday, March 31, 2025          7:00am – 10:30 am Exhibits Set-up
Monday, March 31, 2025          10:50am Exhibits Open – 5:00 pm Exhibits Close
Tuesday, April 1, 2025               8:00am Exhibits Open – 5:00 pm Exhibits Close
Wednesday, April 2, 2025         8:00am Exhibits Open – 2:00 pm Exhibits Close/Tear Down

Space and Rates

$1,700 for 1 booth, additional booths are $1,500 each.
Price for single or multiple booths increases $100 per booth after February 14, 2025 (depending on availability).

What will be provided

One (1) 6’ X 30” skirted table
One (1) waste basket, two (2) chairs
7” x 44” identification sign
One (1) 8’ high back drape
One (1) 36” high side dividers
Two (2) complimentary registrations
Complimentary refreshments in exhibition area

The exhibit hall is carpeted.

Ad space for Conference Programs

Ad specifications*

Color Ads 

Premier Ad outside Ballroom (color) $ 2,000.00
Premier Ad in the Main Halls (color) $ 1,000.00
Full Page Ad (color) $ 800.00
Half Page Ad (color) $ 500.00
Quarter Page Ad (color) $ 250.00
*Complimentary ad space will be provided for most sponsorships.

Conference Sponsorship Levels

The 2025 Conference Sponsorship Levels details each sponsorship level. All sponsorships can be customized to your specifications. 

Bronze: $2,000-$4,999                     Diamond: $20,000-$49,999
Silver: $5,000-$9,999                        Corporate: $50,000-$74,999
Gold: $10,000-$14,999                      Premier Corporate: $75,000+
Platinum: $15,000-$19,999

Additional Resources:

The 2025 COABE Sponsorship Opportunities listed just below the levels is a full breakdown of all sponsorship opportunities and events at the conference. These opportunities can be customized into packaged tiers based on your level or individually. 

If you have any questions or concerns, please email info@coabe.org.