Volunteer Sign Up

Volunteer Incentives

Tiered incentives as follows:

• 5 – 10 hours: $10 Starbucks gift card
• 10 hours or more: $25 Starbucks gift card

Thank You gift:

Be sure to stop by the volunteer check-in at the conclusion of your assignments to pick up your thank you gift. 

Entry for a drawing:

COABE will draw a name from all volunteer participants for the chance to win a $200 Amazon gift card. The drawing will be done after the conference, and the winner will be contacted by email and announced in our weekly newsletter. 

Volunteer Reference Guide

Volunteers are invaluable to the COABE Conference model. We are so grateful you have agreed to be a volunteer for COABE 2025! This reference guide has been developed to help you understand the various roles that volunteers play in creating a successful conference. If you have questions, see the Volunteer Chair or email [email protected].

• Volunteer registration: Check in each day during the live conference.
  • Receive and review your daily assignment.
  • Receive a red vest for identification (return at the end of your day).

View Reference Guide

Volunteer Training Webinar

Will be held on February 26 at 2:00 pm Eastern and will highlight:

• What you can expect when you volunteer
• Incentives for volunteers
• Roles and responsibilities
• Logistics such as registration

Register for Webinar

Volunteer Roles

Lead Volunteer – There will be a lead volunteer in the conference hotel near the registration counter. They will support the session facilitators should anything come up, as well as assisting the participants in locating their session.

Session Facilitator – The session facilitator should arrive in their designated area 15 minutes before the sessions start. They will be stationed in the hall and oversee multiple rooms (they will not be assigned to a specific session). Facilitators will greet attendees, make sure presenters are present, notify lead volunteers or COABE staff if there are urgent issues. (30 minute commitment)

AV/Technology Assistant – Technology assistants will be stationed near breakout rooms 15 minutes prior to sessions starting. They will assist presenters connecting to projector, mics, and log into zoom for hybrid sessions. This role will have COABE staff contact info to assist further if needed. (30 minute commitment)

Transportation Assistant – This volunteer will help attendees with ground transportation to offsite events. They will take the last bus to the event. At the end of the event, they will make sure all attendees board the buses to return to the hotel. They will then take the last bus returning to the hotel.

Event Ticket Collector / Greeter – This volunteer will greet attendees at the door and collect tickets as attendees enter. Volunteer should be comfortable with the Whova app on their phone.

Breakfast Assistant – This volunteer will greet attendees and collect tickets for the general membership meeting breakfast. Volunteer should be comfortable using the Whova app on their phone.

Exhibit Hall Snack Monitor – This volunteer will be positioned near one of the snack tables during exhibit hall hours to monitor the station.

Conference Bag Table – This volunteer will monitor the conference bag table and refill stacks of inserts and promo items as needed.

COABE Store Setup – This volunteer will help COABE staff set up the COABE store Monday morning during general session.

App Ambassador – App ambassadors help attendees with the COABE App and they wear buttons for identification. Volunteers will need to sign up to be an app ambassador in addition to other volunteer roles.

 

If you have any questions, please feel free to contact [email protected].